Privacy Policy

Version 1.0 — October 2, 2025

1. Identification of the Controller

Mindera UK Foundation (hereinafter “the Foundation”, “we”, “our”, and “us”) is a registered charitable organisation in the United Kingdom.

The Foundation is the data controller for the information you provide unless otherwise stated. If you have any queries about this policy, how we handle your information, or if you do not understand any aspects of this document, please contact:

Damien Reynolds BEM, Charity Leader
📧 E-mail

2. Information

The UK General Data Protection Regulation (UK GDPR), together with the Data Protection Act 2018, ensures the protection of individuals with regard to the processing of personal data and the free movement of such data. Personal data means any information relating to an identified or identifiable natural person. This may include, but is not limited to:

Identification data (first and last name).
Contact data (email address, telephone number, postal address).
Professional data (organisation, role).
Donation-related information (where applicable, such as Gift Aid declarations).

The categories of personal data collected will vary depending on your interaction with the Foundation — e.g., whether you are contacting us, volunteering, donating, or signing up for communications.

The Foundation will never collect sensitive personal data (such as health, religion, ethnicity, or political opinions) without your explicit consent and a lawful basis.

3. Purposes of the Processing of Personal Data

Your personal data will only be used for the following purposes:

Communication and clarification regarding the Foundation’s activities.
Processing enquiries or information requests.
Managing donations, fundraising, and Gift Aid claims.
Volunteer management and recruitment processes.
Sending newsletters and updates about the Foundation’s work, events, and opportunities (with your consent).
Maintaining accurate records for accountability and reporting obligations as a registered charity.
Developing systems, statistics, and reports to improve our charitable impact.

The Foundation guarantees the confidentiality of all personal data provided and ensures it is processed securely.

4. Transfers of Personal Data

The Foundation will not transfer your personal data to third parties without your prior consent, unless required to do so by law, or unless we engage trusted third-party service providers (e.g., donation platforms, mailing services) under strict contractual safeguards.

Whenever consent is required, it will always be freely given, clearly expressed, and can be withdrawn at any time.

5. Rights of the Data Subject

In accordance with the UK GDPR, you have the following rights at any time:

Right to information and access to your personal data.
Right to rectification of inaccurate or incomplete data.
Right to erasure (“right to be forgotten”).
Right to restrict processing.
Right to data portability.
Right to object to processing.
Right to withdraw consent (where consent is the lawful basis).

To exercise your rights, please contact: 📧 E-mail

To protect your data, we may require you to verify your identity before fulfilling any request.

You also have the right to lodge a complaint with the UK supervisory authority: Information Commissioner’s Office (ICO) — www.ico.org.uk

6. Security measures

The Foundation has implemented appropriate technical and organisational measures to protect personal data against alteration, loss, unauthorised access, or misuse.

While we take every reasonable step to protect your data, please be aware that transmission over the internet is never completely secure. Any personal data you share with us online is at your own risk.

7. Retention of Personal Data

Your data will be retained only for as long as is necessary to fulfil the purposes set out in this policy, and in line with legal and regulatory requirements (e.g., HMRC record-keeping for Gift Aid purposes).

8. Other considerations

The Foundation is not responsible for the privacy practices of third-party websites linked from our website.

In the event of organisational changes (such as merger or restructuring of the Foundation), your data may be transferred to another charitable entity, but always in compliance with applicable law and with respect for your rights.

If the Foundation uses cookies on its website, details will be provided in a separate Cookies Policy document.

10. Terms & Conditions

If applicable, you can read about our Terms & Conditions in a separate document.

11. Supervisory Authority

If you believe your personal data is not being processed in accordance with the law, you may submit a complaint to:

Information Commissioner’s Office (ICO)

📍 Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

🌐 www.ico.org.uk

12. Changes to the Privacy Policy

The Foundation may update this Privacy Policy from time to time. Updates will be published on our website and made available upon request. Please review it periodically to stay informed.

For further information, please contact: 📧 E-mail